Thursday, June 23, 2011

Benefits of Automating Document Workflow

Like any other segment in business, document management software systems are not all created equal.  "Many people mistakenly confuse document management merely for the ability to scan and archive documents for later retrieval" BMI-imagenet writes, "although that represents one small part, a quality document management system should include the former along with a fully automated process for streamlining workflow as well."

Simply eliminating the paper chase has a huge utility on its own- it can save companies hundreds of thousands, or even millions of dollars a year.  But why would any organization stop there?  What is the point of having an online repository of your policies and procedures if they are out of date, laborious to update, and not easily accessible by the right people in your organization?  Employing a software with ability to automate the following document processes is a must for any growing organization:
  • Importing
  • Editing
  • Getting revisions, reviews, and approval
  • Publishing
  • Tracking employee metrics and understanding
  • Collecting employee signatures
  • Reminding and ensuring compliance
  • Reporting
  • Revising future versions

As BMI concludes, "virtually every business department requires the ability to easily review documents... Once a company has operated an automated document management system for at least six months, they will begin to see the enormous value and benefits."

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